How to Install and Configure a Print Server in Windows Server 2012 R2

A Printer is one of the most important devices for an offic network and being a system administrator you should be able to deploy it. This tutorial will walk you through the steps to install and configure a print server on your windows Server 2012 R2 machine.


Following are the requirements for this tutorial:

  1. The Administrator account must have a strong password.
  2. A static IP is configured.
  3. The latest windows updates are installed.
  4. The firewall is turned off.

Installing the Print Server

Step 1: Open the server manager dashboard from the task bar. Click on 'Add roles and features'.

Step 2: Click on 'Next'.

Add roles and features

Step 3: Choose Role-based or feature-based installation and click Next.

Role-based or feature-based installation

Step 4: Choose the destination printer server for this configuration and click Next.

Choose destination server

Step 5: Choose Print and document services from server roles and when a new window appear, click Add Features.

Print and document services

Step 6: Click Next.

Choose server roles

Step 7: Leave the default selections and click Next.

Install .NET framework

Step 8: Click Next.

Print services

Step 9: Choose Print Server and click Next.

Print Server

Step 10: Click on Install

Start the installation

Step 11: Click: Close after successful installation.

Installation finished

Configuring the Print Server

Step 1: Open the print server management console. Right-click on Printers located under your print server machine and click Add Printer.

Add printer

Step 2: Attach the printer to your computer. Choose the right port where your printer is connected.

Connect the printer

Step 3: Choose "Use an existing printer driver on the computer" if you have an existing printer drivers otherwise choose "Install a new driver" and follow the wizard. Click Next.

Choose printer driver

Step 4: Give a friendly name to your printer and share it with other users on network. Click Next

Printer sharingStep 5: Click Next to finish the printer installation.

Accept printer settings

Step 6: Click Finish.

Finish the installation

Step 7: Again, go to printer management console and right click on the printer icon. Click Manage Sharing. Go to sharing tab and check mark both options as shown in figure. Click Apply and then OK.

Share printer settings

You have successfully configured and deployed your print server. This printer will be visible to other users on your network.