Gmail is no doubt one of the most popular Web-based email services today. One of the key factors that make Gmail so popular is its ease-of-use, which in turn is largely due to its user-friendly design and layout.

While most of the features that Gmail offers are easily accessible, the ability to save an email (or entire thread) locally isn't easy to find. In this tutorial, we will discuss how you can access this feature.

Keep in mind that the instructions mentioned in this tutorial have been tested on Gmail for Web.

Save Gmail emails locally as a PDF file

For this, first click the drop-down menu icon (down arrow) corresponding to the email you want to print.

gmail-print-email

In the window that opens, observe the value of the Destination field. It should ideally be a Google Drive account.

gmail-print-options

Anyway, whatever the value, if it's not 'Save as PDF,' click the Change button and change the value to 'Save as PDF.'

gmail-change-print-dest

gmail-print-dest-pdf

That's it. Now, click the Save button (in blue), and the email/thread will be saved locally on your machine as a PDF file.

How to save Gmail email (or thread) locally as PDF file

3 thoughts on “How to save Gmail email (or thread) locally as PDF file

  • Avatar
    November 20, 2019 at 2:12 am
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    I know how to print an email.
    I came here looking for how to print the complete email thread. I think, the above article is not addressing it.

    Thanks.

    Reply
    • Avatar
      November 23, 2019 at 2:04 am
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      Yes, the article was helpful to me, and I was able to save the whole thread.
      If you select a whole thread, by clicking on the little box to the left of it in your inbox, you can go to “print” as one of your options. It will print the whole thread.
      Or if you just want to save the thread as a pdf (for example, so you can send to someone as an attachment) you change the “destination” on the print menu from “printer” to “save as a pdf file”.
      It worked for me…
      Good luck.

      Reply
  • Avatar
    March 3, 2020 at 9:59 am
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    Doesn’t work for me. It only saves the first message in the thread as pdf.

    Reply

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