Microsoft Office helps you to protect your Office documents and PDF files so that nobody can open the file until they have the password. Current Office apps provide reliable encryption that you can depend on, assuming you have set a strong password. In this article, we will guide you through the whole procedure to password protect documents and PDFs in Windows 10 with Microsoft Office.

Password protect documents and PDFs in Windows 10 with Microsoft Office

To password protect documents and PDFs in Windows 10 with Microsoft Office, follow this procedure step by step.

Go to the file which you want to password-protect. Open the word file. As soon as you will open the file, the following screen will appear.

Now click the File menu at the upper left corner as highlighted in the above image. As soon as you will click the File menu, the following screen will appear.

Click the Protect Document option. Some more options will appear. Then choose Encrypt with Password option as highlighted in the above image. As soon as you choose this Encrypt with Password option, the following dialogue box will appear.

Enter your password in the Password textbox and then click the OK button as highlighted in the above image. Another dialogue box will appear as the following image is showing.

Again enter that password which was entered in the previous dialogue box. Enter it in the Reenter password textbox and then click the OK button as highlighted in the above image. After this, the following screen will appear.

The highlighted part is showing that this file needs a password to open it.

To password protect PDFs in the Microsoft Office, follow these steps.

Open a Word file. Click the File menu and then choose the Export menu as the following image is showing.

As soon as you will click the Export option, the following screen will appear.

Click the Create PDF/ XPS Document option as highlighted in the above image. As soon as you click the Create PDF/ XPS Document option, the following dialogue box will appear.

Now click the Options button from the dialogue box as highlighted in the above image. The following dialogue box will appear.

Check the checkbox Encrypt the document with a password and then click the OK button as highlighted in the above image. As you click the OK button, the following dialogue box will appear.

Now enter and reenter the password in the highlighted text boxes. Then click the OK button as highlighted in the above image. As soon as you click the OK button, the following dialogue box will appear.

Click the Publish button as highlighted in the above image. Then Adobe Reader application will open with the following dialogue box.

Now enter the password in the highlighted textbox and then click the OK button as highlighted in the above image. As soon as you click the OK button, the PDF file will open.

Conclusion

By following this procedure, you will be able to password protect documents and PDFs in Windows 10 with Microsoft Office.

How to password protect documents and PDFs with Microsoft Office in Windows 10
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Karim Buzdar

About the Author: Karim Buzdar holds a degree in telecommunication engineering and holds several sysadmin certifications. As an IT engineer and technical author, he writes for various web sites. You can reach Karim on LinkedIn

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